Job Description
Scheduled Hours
37.5
Position Summary
The Senior Associate Director works in partnership with the faculty Co-Directors on strategic planning and vision for the Cordell Institute (the âœInstitute), and is directly responsible for overseeing the Instituteâ™s staff, fellows, activities, and collaborations, including research, fundraising, events and conferences, publications, programs for students, administration, finance, communications, and other programmatic activities. The Senior Associate Director may also engage in independent scholarly activities, including research and writing, lecturing, and teaching, as appropriate.
Job Description
Primary Duties & Responsibilities:
Institute Leadership
- The Senior Associate Directorâ™s primary responsibility is to lead the Institute in achieving its strategic goals. This includes identifying potential partnerships, industry groups, peer academic institutions, and other key constituencies across a broad array of industries and technologies. Responsible for creating comprehensive strategic plans for the Institute, tailored to the opportunities and goals of the Institute. Conducts annual review and proposes modifications to the Institute strategic plan to reflect changes in revenue, new opportunities for projects and/or personnel, and ensures timely communications with Institute founders and other WashU officials as appropriate.
General Administration
- Daily administration of Institute personnel, projects, and functions, ensuring responsiveness to policies and other limitations or special conditions related to complex relationships across multiple departmental and institutional lines within and external to WashU. This includes oversight of regulatory and other policies including relevant lobbying laws, fiscal management, human resources, information systems, data-sharing, intellectual property issues, student and graduate fellow training programs, and relevant funding source rules and guidelines.
Strategic Planning
- Annual review and proposed modifications to Institute strategic plan to reflect changes in revenue, new opportunities for projects and/or personnel, and timely communications with Institute founders, Institute Steering Committee members, and other WashU officials as appropriate. This plan will include media and public relations planning, academic and public interest project planning and staging, budgeting and personnel reviews, and overall guidance for the Instituteâ™s long-term strategic goals.
Budgeting
- Development of Instituteâ™s annual budget, including project/program-specific budgets, communications and annual report budget, and events budgets, Works closely with Danforth campus and Law School financial officials to ensure accurate and timely information exchange related to Institute finances.
Fiscal Oversight
- Oversight and guidance for Institute and/or other specified WashU administrative assistants in obtaining quotes for goods and services, payment of valid invoices, payroll for Institute employees, and reconciliation of incurred costs to designated revenue centers. The Senior Associate Director prepares quarterly business reports for the Institute Directors to ensure resources are allocated according to designated priorities.
Project Management
- The Senior Associate Director is also responsible for oversight and management of the Instituteâ™s substantive projects, such as white papers, grants, colloquia, conferences, educational programs, and other events.
Institute Project Development
- The Senior Associate Director oversees the generation and development of Institute projects and ensures that this process unfolds smoothly. Ensures proposals are consistent with the Institute mission and strategic plan, investigates funding announcements, and coordinates the drafting of project forms or proposals.
Institute Project Management
- The Senior Associate Director also ensures that projects are managed professionally, ensuring timely completion of program and project-related tasks, including Institute annual report, progress reports, drafts, proposals and other scholarly documents prepared by Institute fellows, WashU faculty, and other collaborators, and activities and documentation related to project closure and archiving.
Educational Programs
- The Senior Associate Director administers Institute educational programs, including assistance in course and special event planning, advertising/recruiting, preparation and distribution of course materials, and oversight of designated Institute or WashU staff related cost accounting for educational activities.
Event Management
- The Senior Associate Director is responsible for developing event plans, budget projections, and coordinating logistics and services for the annual Institute symposium and other Institute -sponsored public conferences and private events, including visits by invited guests, speakers, recruits, and scholars. The Senior Associate Director participates in and manages events to ensure high-quality and successful outcomes. Ensures appropriate and timely payment of invoices related to Institute events, collection and archiving of Institute materials, video/audio recordings, authorizations, and other documents.
Communications
- The Senior Associate Director is also responsible for coordinating, planning, and executing Institute communications with internal and external audiences, including the media.
Point of Contact
- The Senior Associate Director is the primary Institute contact for WashU faculty, staff and group inquiries, inquiries from academic and other non-profit centers, foundations and institutions, corporations, government and regulatory agencies, commercial service providers, and law firms in order to provide accurate, timely and professional information when appropriate, and to ensure efficient communication of inquiries to the Institute directors and other Institute fellows and staff as appropriate. This function may require oral, electronic, or written announcements as an official representative of the Institute.
Website Management
- The Senior Associate Director oversees content generation and management and maintenance of functionality for Institute website, including solicitation and professional review of content from Institute fellows and other contributors, communications with website development and service providers, monitoring of website usage and tracking services, networking and embedded links to other websites, and accuracy of reporting Institute events and news.
Public Relations and Strategic Communications
- Coordinates Institute communications with internal and external audiences, including the media. Responsible for creating and maintaining a public relations and media plan for the Institute. Acts as the primary Institute contact for WashU faculty, staff, inquiries from academic and non-profit centers, foundations, institutions, corporations, government and regulatory agencies, commercial service providers, and law firms. Oversees content generation, management, and maintenance of functionality for the Institute website, ensures accuracy of reporting Institute events and news.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Juris Doctor Or Combination Of Education And/Or Experience May Substitute For Minimum Education.
Certifications:
No specific certification is required for this position.
Work Experience:
No specific work experience is required for this position.
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
PREFERRED EDUCATION/EXPERIENCE:
JD, MD or PhD in a field related to the Instituteâ™s work.
Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
Relevant Experience (5 Years)
Skills:
Academic Programs, Budget Management, Communication, Cross-Team Collaboration, Event Management, Institutional Planning, Project Management, Public Relations (PR), Strategic Communication Management, Strategic Planning, Strategic Storytelling, Website Management
Grade
G15
Salary Range
$84,200.00 - $148,500.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ .
Accommodation
If you are unable to use our online application system and would like an accommodation, please email  CandidateQuestions@wustl.edu  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit:
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
About Washington University in St. Louis
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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