Job Description

Remote Office & House Manager

A prestigious family office is seeking an experienced and highly organized Remote Office & House Manager to oversee the day-to-day management of the family's properties, insurance policies, household staff, and key projects. The ideal candidate will have experience working with Ultra-High-Net-Worth (UHNW) clients and must be proactive, detail-oriented, and resourceful in ensuring seamless operations across multiple residences.

Key Responsibilities:

• Property & Staff Oversight:

  • Oversee the management of multiple family homes across different locations.
  • Review and approve monthly expenses, maintenance schedules, and household repairs.
  • Supervise on-site home managers, ensuring strong accountability, performance reviews, and constructive communication.
  • Conduct 2–3 annual visits to each location to oversee operations and address any concerns.

• Insurance & Risk Management:

  • Manage insurance coverage for homes, vehicles, liability, and other assets.
  • Continuously assess coverage limits, negotiate policies, and secure optimal cost-effective solutions.
  • Handle insurance claims, negotiations, and ensure proper documentation and resolution.

• Household Maintenance & Project Management:

  • Plan, schedule, and execute ongoing home maintenance, including landscaping, mold/radon/termite testing, and renovations.
  • Oversee all major projects, ensuring efficiency in budgeting, timelines, and quality.
  • Negotiate and approve key costs, vendor contracts, and household service agreements.

• General Family Office Support:

  • Act as a liaison between the family, financial team, vendors, and household employees.
  • Ensure that all household operations run smoothly with a high level of discretion and professionalism.
  • Troubleshoot and resolve any issues that arise, proactively identifying areas for improvement.

Qualifications & Requirements:

• Proven experience working with UHNW clients in a personal assistant, estate manager, or household management role.
• Strong project management and budget oversight skills.
• Exceptional ability to multitask and problem-solve with a hands-on, proactive approach.
• Ability to travel as needed to 7-8 properties nationwide
• Strong leadership skills to supervise and hold staff accountable.
• Excellent communication and negotiation skills for interacting with vendors, staff, and financial professionals.
• High level of discretion, reliability, and attention to detail.

This role requires a dedicated and resourceful professional who thrives in a dynamic environment, ensuring that all aspects of the family's household operations are well-managed with efficiency and excellence.

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