Job Description

Job Description and Duties

This position requires the Personnel Specialist (PS) to be a resource and responsible for progressively more complex and difficult personnel and payroll processes and issues. The PS researches critical personnel problems; recommends alternative solutions; and applies and interprets laws and rules from available reference manuals and other related revisions issued by the State Personnel Board (SPB), California Department of Human Resources (CalHR), State Controller’s Office (SCO), California Public Employees Retirement System (CalPERS), and the CDPH. The PS also prepares management reports, spreadsheets, and charts; drafts correspondence; functions as a team member on personnel related projects; and may provide functional guidance to lower-level staff.

NOTE: This classification is eligible for a $2,400-$4800 per year recruitment and retention pay differential every twelve consecutive qualifying pay periods (QPP) in accordance with the following: 

12 or more QPP - $24005, 24 or more QPP - $3000, 36 or more QPP -

$3600, or 48 or more QPP - $4800.

This is a reposting of JC-478103  to increase the candidate pool; previous applicants do not need to reapply. Your application is still in consideration.

Please let us know how you heard about our position by taking this brief survey:

You will find additional information about the job in the .

Working Conditions

Telework Information: These positions have the possibility for a hybrid work schedule, with up to three days of remote work and two days or more onsite, per week once the probation period is completed .

Special Requirements

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions,  hours worked per week , and  start/end dates (MM/DD/YYYY) . Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control #(478103)  and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

If you are unable to submit your application electronically through your CalCareers account, please email  apply@cdph.ca.gov  for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or,  a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Excellent interpersonal, communication, and leadership skills
• Ability to act independently using good judgment
• Knowledge of control agencies laws, rules, and resource manuals
• Ability to perform complex assignments related to payroll
• Experience in Microsoft Word/Outlook and/or State of California information systems

• Willingness to accept a challenge
• Ability to pay attention to detail, provide excellent customer service, follow up on outstanding issues, and work well within a team environment

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

The SQ must address the following:

1. Describe the extent of your knowledge and/or experience with payroll, attendance/record-keeping, and employee benefits.
2. Describe your ability and experience in working in a high pressure/heavy workload environment and the steps you take to ensure deadlines are met.
3. Describe your customer service experience and include your definition of great customer service.

PLEASE NOTE: Resumes, letters, Supplemental Questionnaire, transcripts, degrees, your state application, cover letters and other materials will not take the place of the Statement of Qualifications . Responses should be numbered and with the questions submitted in the same order. Applications received without an SOQ may be rejected. Simply copying and pasting your resume will also not be accepted. 

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Please see Statement of Qualifications (SOQ)  instructions below at end of posting . Applications received without a written response to the SOQ may be rejected.

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