Job Description

Job Requisition ID: 43298 
  Closing Date/Time: 12/30/2024
Agency:  Environmental Protection Agency
Class Title: OFFICE COORDINATOR - 30025 
Skill Option:  Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial 
Bilingual Option:  None 
Salary: Anticipated Starting Salary $3,971 monthly; Full Range $3,971 - $5,243 monthly.
Job Type:
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: None

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position  MUST apply electronically through the  illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the  SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 43298

Office Coordinator, Opt. 2 (Keyboarding)

***Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. ***

Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended. 

*Answer all questions thoroughly-DO NOT STATE SEE RESUME*

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Environmental Protection Agency (IEPA), Bureau of Water (BOW), Drinking Water Compliance section, is seeking to hire an Office Coordinator. This position performs variety of technical and complex office support functions for the professional and technical staff in Drinking Water Compliance Section.

The benefits of working at the IEPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays), pension, and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Essential Functions

• As a staff of the Drinking Water Compliance section, coordinates correspondence, documentation, reports, and other submittals related to the operation of the Bureau of Water (BOW), Division of Public Water Supplies (DPWS), Compliance Section.
• Performs a variety of paraprofessional technical and complex office support functions for the Bureau of Water DPWS Compliance Section.
• Provides database maintenance and data entry support while serving as travel and scheduling coordinator for the section.
• Serves as backup to other BOW administrative staff for mailings and phone coverage.
• Performs other duties as assigned or required which are reasonably within the scope of the duties. 

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college.
• Or completion of high school and two years of related office experience.
• Or two years of independent business experience.
• Requires the ability to accurately keyboard 30 words per minute.

Preferred Qualifications

• Prefers extensive knowledge of office practices, procedures, and programs.
• Prefers extensive knowledge of composition, grammar, spelling and punctuation.
• Prefers extensive knowledge of basic mathematics.
• Prefers working knowledge of the logic of computer programs.
• Prefers ability to follow oral or written instructions.
• Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance. 
• Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access, and Excel software.

Conditions of Employment

• Requires the ability to travel.
• Requires current and valid driver’s license.
• Requires the ability to pass a name-based background check.

*The condition of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:30 am - 5:00 pm Monday - Friday
Work Location: 1021 North Grand Avenue East, Springfield, IL 62702
Agency Contact: Joe Mercier
Email: joseph.mercier @illinois.gov
Phone #:  217-785-2361
Posting Group: Office & Administrative Support

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

Agency Statement:  The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the  career portal for State employees and review the  Internal Candidate Application Job Aid

Non-State employees: on  Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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