Job Description

Brandeis University is delighted to announce a career opportunity for a Human Research Protection Program (HRPP) Analyst in the Office of Research Administration. If you are looking for an opportunity to work at a beautiful university campus with lots of perks including free parking and access to a top of the line athletic facility, look no further! At Brandeis we offer a competitive benefits and compensation package which includes medical, dental and life insurances.  If you hope to advance your career through educational opportunities, Brandeis offers tuition benefits for employees, dependents and spouses.  Our 403b retirement savings plan includes a generous match.

Brandeis Universityâ™s Human Research Protection Program (HRPP) promotes the welfare and rights of human research participants, facilitates excellence in ethical human research, and provides timely and high-quality IRB review, education, and monitoring of all research activities involving human subjects.  Brandeisâ™ program reviews primarily behavioral and social research.

As a member of the Human Research Protection Program team within the Office of Research Administration and reporting to the Associate Director, Human Research Protection Program, the Analyst will assist in the execution of processes related to the program, facilitate the review and approval process for submissions to the HRPP, and provide support and assistance to researchers in the preparation of application materials, both at the individual-level and through educational, training, and outreach activities.  The Analyst will demonstrate knowledge in the application of all federal, state, local, and institutional regulations, policies and guidelines, and support the work of the HRPP to ensure that it meets these requirements.  

This is a part time position working 17.5 hours per week

Responsibilities:

Protocol Support & Review (70%)

• Conducts preliminary reviews of protocol submission materials to identify areas of risk to human subjects, ensure consistency in the application, completeness, conflicts of interest, and compliance with all regulatory standards and institutional requirements. Works closely with researchers to communicate requirements and required changes in protocol submissions, working toward ensuring the highest ethical and research-appropriate methods and approaches in research projects, acting as an active partner in the research process. 

• In collaboration with other members of the HRPP team, responds to incoming emails, phone calls, walk-in visits, and scheduled appointments with researchers to answer all questions, and triage toward appropriate resources. 

• In collaboration with HRPP leadership, as needed, advises faculty and other researchers on issues of ethical research, responsible conduct of research, and research compliance. Provides advice and guidance on the review process.

• Facilitates the review process; conducts exempt determinations in the office, if qualified through experience and expertise; manages expedited reviews with IRB members and reviews with the Full Board.  

• Thoroughly reviews reliance agreements, individual investigator agreements, and ceding memos to ensure alignment with institutional policies and regulatory requirements. Collaborates with research teams to address discrepancies or missing information in agreements. Utilizes Smart IRB platform to streamline the reliance process. Regularly updates information within these systems to maintain accurate records and facilitate communication between collaborating institutions.

Program Management & IRB Operations (30%)

• Post Approval Monitoring. Works with HRPP leadership, IRB Chair, and other stakeholders to support the execution of post approval monitoring program.  Supports the processes for conducting PAM activities (forms, procedures, communications). 

• Information Systems & Records Management.  Supports the maintenance of the electronic filing system, assigns and tracks protocols through the review process, prepares and sends notifications and documents relating to the review and approval process, communicates with the IRB and board members, as needed.

• Outreach & Education.  Actively builds relationships with all members of the HSR community to become a trusted partner in the research process and contribute to the culture of compliance at Brandeis University.  Ensures all required training by community members is completed and up-to-date.  May assist in developing informational materials for the HRPP website, newsletter, and internal office policies and procedures, assists in the development and delivery of instructional materials, and participates in the conduct of workshops, classroom visits, and HRPP-related outreach trainings.

• IRB Support.  Supports the development of meeting agendas, schedules, assists in preparing board meeting materials, preparation of minutes according to regulatory standards, assists the Associate Director with Membership management, and tracks quorum at meetings.

• General Support. Collaborates and participates in onboarding activities of new staff members and IRB members, identifies administrative processes or compliance issues that need to be addressed and offers ideas and recommendations for solutions, provides general support as a valued thought partner to the HRPP team and IRB.

• Other duties, as assigned, with the understanding that duties may shift according to the needs of the program and to fulfill the mission of the office. 

Education & Work Experience:

• Bachelorâ™s degree required; Masterâ™s degree preferred.

• 1-3 years of related work experience, with a preference to direct experience in an HRPP Office, research administration office, or other research-adjacent role.

Additional Responsibilities:               

• Some familiarity with regulations pertaining to the protection of human subjects, including HHS, FDA, and HIPAA; research ethics and methods, particularly those in the social sciences including anthropology, sociology, psychology, and marketing, possessing the ability to make quick assessments of complex regulatory issues. 

• High proficiency in Microsoft Office Programs: Word, Excel, PowerPoint; Google Suite Programs: Gmail, GoogleDocs, Google Sheets, Google Forms, etc.; Internet Functions; Adobe Professional.  Working knowledge of FileMaker Pro, Trello, and Cognito Forms helpful.

• Demonstrated ability to manage ambiguity and be able to juggle and prioritize multiple time-sensitive demands in a rapidly changing organization and environment.

• Ability to understand and consistently apply multiple layers of oversight and complex processes to a variety of submissions and circumstances.

• Ability to work highly efficiently both independently and as a team member; knowing when to consult with other staff or a manager.

• Commitment to maintaining a positive, productive, and healthy office environment.

• A collaborative and inclusive professional style, ability to build strategic relationships with staff, faculty and students at all levels, excellent organizational and communication skills (written, verbal, listening), ability to make strategic connections, and the utmost respect for discretion, confidentiality and professionalism.

• Excellent ability to communicate complex concepts to a lay audience and develop and present training materials for broad audiences through advanced and highly refined interpersonal skills.

• Strong data management and analytical skills with an ability to prepare and present complex information effectively.

• Desire to learn and work toward the CIP certification.

About Brandeis University

As a medium-sized private research university with global reach, we are dedicated to first-rate undergraduate education while making groundbreaking discoveries. Four major academic units with 3,600 undergraduates and 2,050 graduate students comprise the University: the College of Arts and Sciences, the Heller School for Social Policy and Management, the International Business School, and the Rabb School of Continuing Studies. In 1985, Brandeis was elected to membership in the prestigious Association of American Universities (AAU), which represents the 62 leading research universities in the United States and Canada. Brandeis has been ranked among the top 35 national universities by U.S. News & World Report every year since the rankings’ inception. Our 235-acre campus is located in the suburbs of Boston, a global hub for higher education and innovation. Our faculty are leaders in their fields, as passionate about teaching and mentorship as they are about pushing the boundaries of knowledge. Our students are motivated, compassionate, curious and open to exploring new and challenging experiences. Brandeis was founded in 1948 as a nonsectarian university under the sponsorship of th ... e American Jewish community to embody its highest ethical and cultural values and to express its gratitude to the United States through the traditional Jewish commitment to education. By being a nonsectarian university that welcomes students, teachers and staff of every nationality, religion and orientation, Brandeis renews the American heritage of cultural diversity, equal access to opportunity and freedom of expression.

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Job Tags

Part time, Work experience placement, Local area, Shift work,

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