Job Description

HomeWell Cares Services is a rapidly growing home care agency. We are looking for a motivated individual to be our Operations Assistant. The duties of this position include identifying and maintaining a pool of eligible caregivers needed to meet the Agency’s growing client census and service hours, ensuring shifts are staffed with qualified caregivers whose skill and availability matches client needs, and responding to client referrals and securing the intake of services. The ideal candidate should have clerical and home care experience, preferably in recruiting and scheduling, with a strong background in home care. They should also have their own vehicle, have a positive attitude under pressure and be able to effectively multitask in a highly functioning office environment. This position offers rapid growth potential into an Operations Manager/Director role. Responsibilities and Duties Provides administrative support to ensure efficient operation of the office, including but not limited to:

• Continually recruit caregivers to maintain pool of eligible and available caregivers.
• Process applications/employment inquiries.
• Conduct pre-screens and/or in-persons virtual interviews with potential candidates; provide hiring recommendations to Operations Leadership.
• Schedule client shifts with eligible caregivers whose knowledge, skill and availability matches the service needs of the client.
• Communicate new assignments and/or scheduling changes to caregivers and clients.
• Maintain accurate schedules for clients in the agency’s CRM system.
• Answer and promptly respond to client inquiries via phone calls, texts and emails
• Periodically check for missed phones calls, texts and emails.
• Perform intake of service inquiries received with the goal of providing solutions and setting up an in-person assessment for services.
• Ensure all client paperwork is completed at intake and properly entered into agency’s CRM system for accurate billing.
• Other duties as assigned by Operations Leadership.

Qualifications and Skills

• High School graduate or equivalent.
• Two years of related experience; knowledge of recruiting and home health care REQUIRED
• Must possess excellent written and verbal communication skills, telephone etiquette, and be able to interact effectively with people from diverse backgrounds with a strong customer service orientation.
• Must possess exceptional organizational skills and follow-through and be comfortable utilizing various technologies and computer programs.
• Able to exercise initiative, problem-solve and apply sound judgment.
• Able to work under pressure and manage multiple demands simultaneously.
• Must present a positive and professional business image.
• Read, write, speak, and understand English as needed for the job. Fluency in a second language is a benefit.
• Valid driver’s license and reliable vehicle with valid insurance
• Must have an active State of Florida Level 2 Background Check or pass one
• Be available as required for on-call duty outside of normal office hours.

Benefits

• Competitive salary based on experience
• Eligibility for performance-based bonuses
• Liability Insurance
• Worker’s Compensation
• Reemployment Benefits
• Paid Time-Off (PTO)

Industry Leading, Nation-Wide Team At HomeWell Care Services, we pride ourselves on providing the highest quality care for seniors and others needing individualized support and companionship at home. With locations across the U.S., we offer many opportunities for compassionate individuals who enjoy improving the quality of life of those around them, with numerous positions for varying levels of expertise, such as companion caregivers, certified aides and case managers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to HomeWell Care Service Corporate.

Job Tags

Full time, Work at office, Shift work,

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