Job Description

ADMINISTRATIVE DRAPERY COORDINATOR

WHO WOULD LOVE THIS ROLE:

Do you find joy in the details? This role is perfect for someone who thrives on organization, precision, and the behind-the-scenes logistics that keep projects running smoothly. If you enjoy working with numbers, accounting, tracking expenses, and staying on top of time-sensitive client information, you’ll feel right at home here! It's an ideal fit for someone who takes pride in balancing creativity with structure and brings a sense of calm to the moving parts of a busy design operation.

CORE SKILLS & ABILITIES:

• Strong mathematical skills, including the ability to convert fractions to decimals and perform basic calculations using a calculator.
• Exceptional attention to detail, especially in tracking the status of multiple purchase orders manually.
• Ability to manage multiple tasks simultaneously while staying organized and focused.
• Excellent verbal communication and customer service skills; professional phone and email etiquette.
• Courteous, respectful, and patient demeanor when interacting with clients, vendors, and team members.
• A collaborative team player who also works well independently and takes initiative.
• Strong critical thinking and problem-solving abilities.
• Quick to learn, self-reliant, and resourceful in navigating new processes and adapting to evolving needs.
• Proficient in technology with experience in QuickBooks, Microsoft Windows, and Apple products.

PREFERRED BACKGROUND:

• 2–5 years of experience in a customer service, administrative, or estimating role.
• Associates/College degree is preferred but not required. 
• Background or education in Logistics, Accounting, AR/AP, Business Management.
  
   

RESPONSIBILITIES:

In this role, you'll support our Estimating and Sales team by ensuring every detail of a project is accurately priced, documented, and tracked—from fabric orders to final installation.

• Order and manage fabric samples for client presentations and approvals.
• Assist in preparing accurate pricing estimates for custom drapery, window shades, and upholstery projects.
• Calculate fabric yardages based on specifications and design needs.
• Create and manage proposals and estimates using QuickBooks.
• Track and manage the status of all purchase orders, including fabric shipments and materials.
• Coordinate fabric deliveries to various workrooms and ensure production timelines are met.
• Monitor project readiness and coordinate with the scheduling team for installation.
• Draft installation notes for our installer team, including measurements, mounting details, and client-specific instructions.
• Occasionally assist with client communications, including collecting deposits or final payments.

WHY JOIN US?

At Window Treats, we believe in more than just custom window treatments; we believe in creating happiness where people live and work. Guided by our core values of Positivity, Thoughtfulness, Integrity, Education, and Excellence, we’ve built a culture that puts people first.

You’ll join a team that brings optimism and compassion to every interaction, values attention to detail, and strives to go above and beyond in both service and craftsmanship. We support each other, continue to grow as industry experts, and take great pride in the work we do for our clients and for one another.

If you're looking for a workplace that feels purposeful, polished, and genuinely rewarding, you’ll find your place with us.

At Window Treats Inc., we're on a mission to make people happy where they live and work. Our journey began in 1995, and since then, we've been dedicated to transforming spaces in New Jersey and New York, with a particular focus on Monmouth County NJ, Manhattan NY, and Brooklyn NY.Our core values—Integrity, Positivity, Thoughtfulness, Education, and Excellence—guide everything we do. We believe in providing our clients with respect, transparency, and the utmost care in every interaction. Our team brings optimism, compassion, and attentiveness to every project, ensuring that your experience with us is nothing short of exceptional.We're more than just a Hunter Douglas Gallery; we specialize in custom drapery, custom window shades, motorized shades, blinds, and drapery. But it's not just about products; it's about creating a nurturing and intentional experience from start to finish. We offer proactive education, personalized consultations, curated design solutions, and white-glove installations.Internally, our culture is warm and close-knit, making us more like family than co-workers. We take a personal interest in serving our customers because we understand that Maya Angelou was right when she said, 'People will forget what you said, they'll forget what you did, but they'll never forget how you made them feel.' And that's what truly sets us apart—our commitment to leaving clients feeling cared for, known, and loved. Our goal is to build impressive brand loyalty and retention through exceptional customer service.When it comes to customer service, nobody does it better than Window Treats Inc. Experience is our specialty, and we're champions of our customers. We invite you to experience the difference—we're here to make your space, and your life, a little brighter.

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