Job Description

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

• Provides advanced administrative support to the Pulmonary Anatomic Pathology clinical service and manages patient's assets for faculty, fellows and residents.
• Departmental scheduling software, Laboratory Information System applications; and assists the Pathologists in creating and maintaining the Pathology Departmental Pulmonary Service Calendar.
• Shares knowledge of university policies and procedures with peer administrative support staff.
• Prepares professional correspondence, memoranda, reports, manuscripts.
• Assists faculty in preparing teaching materials, abstracts, grants, articles, and other miscellaneous documents for submission utilizing computer hardware and software.
• Assists Pulmonary Fellowship Director with Fellows recruiting, onboarding, reimbursements and offboarding.
• Schedules and maintains calendar of appointments, meetings, and travel itineraries, reimbursements and coordinates related arrangements.
• Assists with planning events, conferences.
• Assists with coordinating meetings with our clinical partners from research, operating rooms, clinics and outside customers.
• Prepares and distributes minutes from meetings.
• Assists with planning schedule of visiting professors including travel arrangements, lodging, and itineraries and reimbursements.
• Transcribe consult and transfer cases efficiently using appropriate medical terminology without errors.
• Manages telephone calls from internal and external customers, receives visitors, and resolves routine and complex inquiries.
• Effectively works with team members to accomplish division and departmental goals in a collegial and professional manner.
• Makes independent decisions regarding planning, organizing, and scheduling meetings while managing workflow.
• Proficient in Microsoft Office software and Outlook.
• Maintain CV and other certification documents for faculty.

In order to be considered for this position the applicant must have met or will have met all the required qualifications prior to the start date of employment.

• Associate's degree or an equivalent combination of education and experience is necessary.
• Minimum of four-five years of administrative support experience is necessary.
• Experience utilizing Microsoft Word, PowerPoint, Excel, and web-based applications are necessary.
• Excellent interpersonal and written communication skills; ability to work independently with general supervision and maximum collaboration in a team environment.
• Must provide strong customer service skills in all interactions.
• Ability to work with a diverse group of people in a diplomatic and effective manner.
• Ability to multi-task and work well under time constraints.
• Strong organizational skills.
• Demonstration of commitment to Service Excellence.

• Bachelor's degree.
• Michigan Medicine working experience.
• Knowledge of University policies, rules, and regulations.

This full time, 40 hour position is on the day shift, hours are M-F 8-5.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.

About University of Michigan - Ann Arbor

A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.

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